Information Security Policy, Standards and Resources

Information Security Standards

UBC Information Security Standards are subject to periodic reviews to adapt to changing expectations and risks. The next review cycle begins this year and your input is needed. Learn more here.

As required under Policy 104, Acceptable Use and Security of UBC Electronic Information and Systems, the CIO has published Information Security Standards, which are mandatory for all Users of UBC Electronic Information and Systems. To learn more about the application of these standards, see the roles and responsibilities table.

The Standards are listed in the tables below, along with resources to assist Users with compliance. While these resources are very useful, they are not mandatory unless explicitly stated. Recognizing that it will take time to fully meet all of the requirements in the Standards, Faculties and Departments are expected to gradually implement these requirements over time. See the example implementation roadmap for more information. Each Faculty and Department is responsible for creating its own implementation roadmap, based on risk and resource considerations.

The Standards have been divided into two categories: User Standards and Management and Technical Standards and the following audiences should approach these Standards as outlined below:

  • Faculty and Staff - should read and take personal responsibility for meeting the requirements in the User Standards #1 to #10.
  • University IT Support Staff - should read and take responsibility for meeting the requirements in the Management and Technical Standards #11 to #20, in addition to their personal responsibility for the User Standards and providing assistance for Users in meeting the User Standards as necessary.
  • Administrative Heads of Unit - should understand what Standards exist, and take the necessary steps to delegate the responsibility to the appropriate individuals for implementation.

The Standards, associated resources and example implementation roadmap were published in final form on August 15, 2014 to allow Faculties and Departments to start their implementation planning. While the Standards are published as final, they are considered living documents and will be reviewed again in the future to address further concerns or questions. For more information about the Standards, see our Frequently Asked Questions. For definitions of the dotted underlined terms used in the Standards, see the Glossary.

A single PDF version of the all the Information Security Standards is also available: Download the PDF

Standards for All Users

Standard# Standard Resources
#1 Security Classification of UBC Electronic Information  
#2 Password and Passphrase Protection
#3 Transmission and Sharing of UBC Electronic Information
#4 Reporting Information Security Incidents
#5 Encryption Requirements
#6 Working Remotely  
#7 Securing Computing and Mobile Storage Devices/Media
#8 Destruction of UBC Electronic Information
#9 Outsourcing and Service Provider Access
#10 Accessing Electronic Accounts and Records


Management and Technical Standards

Standard# Standard Resources
#11 User Account Management  
#12 Privileged Account Management
#13 Securing User Accounts  
#14 Vulnerability Management
#15 Wireless Networks  
#16 Cryptographic Controls
#17 Logging and Monitoring of UBC Systems  
#18 Physical Security of UBC Datacentre  
#19 Internet-Facing Systems and Services  
#20 Development and Modification of Software Applications
  • Software Applications Security Risk Assessment checklist*
#21 Requesting Variances from Information Security Standards  

* This resource is development. Please check back for updates.