To ensure that UBC's confidential data and information systems are safe from a data breach, the university has Information Security Standards that govern the use and protection of university data and computing resources. As required by Policy SC14, Acceptable Use and Security of UBC Electronic Information and Systems, all faculty and staff are responsible and accountable for following these standards.
The Information Security Standards are living documents, and are subject to periodic reviews to adapt to changing expectations, risks and technologies. The review cycle began in March 2018 with a large community feedback exercise. Since that time, the Information Security Standards Review Committee (comprised of UBC faculty and staff with responsibilities related to privacy and information security and who are experts in the content of the UBC Information Security Standards) has been drafting amendments to the standards for review and approval by the CIO. Details of the review process and timeline are below, including the Summary of Changes for each release of the standards.
We always invite feedback relating to the Information Security Standards or the review process. Email your feedback directly to firstname.lastname@example.org.
Topic areas for review in 2022 include ‘Cyber Maturity Assessment and Security Framework Mapping’, ‘System Identification and Risk Classification’, and ‘Cloud and Containers’.
- Jan 2022: Selection of next topics for review (updates across multiple standards)
- Feb 2022 (ongoing): Working Group identifies affected standards and drafts amendments, with continual consultation and feedback from subject matter experts and ISS Review Committee
Beginning February 2021, the ISS Review Committee began drafting amendments to standards based on topic areas, including ‘Access to personal information and records’ and ‘Multi-factor Authentication’.
- Feb - Mar 2021: Selection of next topics for review (updates across multiple standards)
- Mar 2021 – Oct 2021: Working Group identifies affected standards and drafts amendments, with consultation and feedback from subject matter experts and ISS Review Committee
- Nov 2021 – ISS Review Committee approves finalized amendments
- Dec 2021 - CIO review and approval of amendments
- Jan 2022 - Updated standards are published (View Summary of Changes)
Beginning March 2019, the ISS Review Committee began drafting amendments to the next set of standards that generated significant feedback. In addition, partial revisions were drafted to accommodate both changes in technology and the new minimum cybersecurity controls mandated by UBC Executive in support of UBC’s COVID-19 response, as well as changes to support the new “Securing IoT Devices” user standard. The Review Committee has also proposed that the standards are renumbered – user standards will be prefixed with a ‘U’, and Management and Technical Standards will be prefixed with an ‘M’.
- Mar - Apr 2019: Selection of next set of standards for review
- May 2019 - Jun 2020: Working Group drafts amendments to the standards.
- Jul - Aug 2020: Feedback gathering round (ISS Review Committee)
- Sep 2020: Committee finalizes amendments
- Oct 2020: Drafts published for UBC community awareness and feedback
- Nov 2020: Committee finalizes amendments
- Dec 2020: CIO decision and approval of amendments
- Jan 2021: Updated and new standards are published (View Summary of Changes)
- Mar 2018: Review Cycle began
- Mar - Apr 2018: Feedback gathering round (View submitted comments)
- May - Sep 2018: Committee drafts amendments to the standards that generated the most feedback (ISS #1,2,3,5,14)
- Oct - Nov 2018: Feedback gathering round #2
- Nov 2018: Committee finalizes amendments
- Dec 2018: CIO decision and approval of amendments
- Jan - Feb 2019: Other Information Security Standards and all related documents updated to reflect amendments
- Mar 2019: Updated standards are published (View Summary of Changes)