| Contact | Chief Data Officer, Office of the CIO |
|---|---|
| Intended audience: | Internal UBC |
| UDM Domain | Academic |
| Applicability | Credit |
| Data Guideline ID | DG0007 |
Definition
A Student Cohort Type is the category of Student Cohort based on a shared functional purpose. Student Cohort Types are used as building blocks for creating Student Cohort Collections.
A Student Cohort Type Name is the full title of the Student Cohort Type.
A Student Cohort Type Prefix is the acronym of the Student Cohort Type. The Student Cohort Type Prefix is a key component of the Student Cohort Name. For more details on the Student Cohort Name please see the Student Cohort Data Standard.
Purpose
Due to the complexity of the data the Student Cohort Type Name and Student Cohort Type Prefix attributes have not been standardized in Workday. In lieu of a data standard, these guidelines have been created to provide recommendations around the creation of a Student Cohort Type Name and Student Cohort Type Prefix, to encourage consistency in data entry for these attributes. For more details on Student Cohort Types, please see the Student Cohort Data Standard.
Guidelines
The following guidelines are recommended when creating a Student Cohort Type Name:
- The Student Cohort Type name should be as brief as possible while providing enough information for administrators and staff to understand at a glance the purpose and/or membership of the Student Cohort, as well as distinguish it from other similar Student Cohort Types.
- Abbreviations and acronyms should be avoided in the Student Cohort Type unless they are commonly understood by all administrators and have been approved by EDG.
- Special characters should be avoided, with the exception of hyphen "-" and parentheses "()".
The following guidelines are recommended when creating a Student Cohort Type Prefix:
- The acronym should be uppercase alpha characters, between two and five characters in length.
- The acronym should utilize the key characters in the Student Cohort Type Name that help users understand at a glance which Student Cohort Type is being referenced.