Purpose
Help IT leadership across UBC maximise institutional value from IT investments and practices.
Objectives
Determine policies and principles for IT services across all of UBC, e.g.:
- discuss and endorse common practices in IT management and solutions of institutional value
- support development of Board policies, procedures and guidelines with respect to IT
Set priorities for IT activities across all of UBC in line with UBC's strategic needs, e.g.:
- interpret UBC's strategic Commitments for IT leadership across UBC
- prioritise options for the IT community to develop shared solutions
Directly oversee investment decisions out of institutional IT projects fund, e.g.:
- support the creation of a fund for institutional IT projects not supported by other governance committees
- set priorities and approve dollar commitment to project work of institutional value
Support IT principles among university leadership and our general community.
Discussion Inputs
- Teaching and research IT needs as expressed by the academic community
- Administrative IT needs as expressed by the non-academic community
- Institutional policies and strategic directions
- Technology opportunities and risks as expressed by the CIO and other members of the IT community
- Proposed IT policies, strategies and high-level architectural directions
- Discussion and information topics brought forward by other Steering Committees and Advisory Groups within UBC’s IT Governance framework
Discussion Outcomes
- Strategic direction for institutional IT policies, service delivery methods, technology solutions and investments
- Strategic priorities for the use of IT funding
- Recommendations concerning significant, institution-wide risks and issues associated with IT
Committee Chair
The University Registrar chairs the Executive Steering Committee. The role of the Chair is to:
- Schedule the meetings
- Set the meeting agendas
- Lead the meetings
- Ensure meetings are minuted and minutes are circulated promptly
- Ensure that agreed follow-up actions as documented in the meeting minutes are completed
Procedures
- The Executive Steering Committee will meet at a minimum three times a year
- A minimum attendance of two out of four permanent members and two Deans/Principals constitutes a quorum
- One vote per committee member; proxies are not permitted
- Urgent consultations and decisions may be requests for extraordinary needs through email circulation at the discretion of the Chair.