Enterprise Projects

 

UBC has many substantive IT components underway at any given time. These projects can range from small projects impacting only a group of users to projects that have Faculty wide impacts as well as UBC-wide impacts and which involve many other groups on campus. Below we list the major IT capital projects that are transforming how UBC uses technology to enable teaching and research, and to leverage resources across campus to improve effectiveness. The graph below also reflects the project's status on UBC's major capital IT projects development process. 

Last updated: March 2019

 

A list of projects can be found below:

 

Integrated Renewal Program

UBC is embarking on a multi-year journey to transform our Finance, Human Resources and Student administrative processes and system environments, in support of UBC’s new Strategic Plan, Shaping UBC’s Next Century: Inspiring people, ideas and actions for a better world.

The Integrated Renewal Program is a business process transformation and system implementation program that will leverage the industry-leading cloud enterprise solution Workday to replace our current core administrative systems with a new integrated, user friendly, mobile-enabled platform.

The Integrated Renewal Program unites previously independent renewal programs, formerly known as Student Academic Systems Initiative (SASI), Procurement Modernization, and HR Finance Renewal Program.

To learn more, please visit the Integrated Renewal Program Project page.

Learning Technology Environment Renewal (LTE Renewal)

The Learning Technology Environment (LTE) Renewal Project’s vision is to create an ecosystem that empowers students and faculty and to achieve their learning and teaching goals by providing dynamic, pedagogically sound, and user-friendly tools. This is a multi-phase project that has involved extensive community consultation to select a replacement for Connect (Blackboard Learn), UBC’s previous Learning Management System. These consultations were used to formulate functional, technical, and operational requirements, against which vendors were evaluated. Canvas was announced as the replacement for Connect on June 8, 2017. UBC began offering courses in Canvas as part of a soft launch in September 2017. Connect is scheduled to be decommissioned at the end of August 2018.

For more information, please visit the LTE Renewal Project page. To learn more about Canvas, please visit UBC’s online Canvas guide.

Customer Relationship Management (CRM)

UBC is seeking to replace the current Customer Relationship Management (CRM - ezRecruit) used by its international and domestic undergraduate recruitment and admission offices with a more robust solution. A competitive vendor CRM solution will enable UBC to take advantage of an established technology while meeting the current and anticipated needs of constituents and staff. Stakeholders for this project include UBC staff who are involved in the student recruitment process and interact with undergraduate prospective students from the prospective, applicant, admitted and registered stages for both the Vancouver and Okanagan campuses.

For more information, please visit the CRM Project page.

Educational Planner BC (EPBC)

Together with other institutions in British Columbia, UBC is working with the Ministry of Advanced Education to further develop EducationPlannerBC as a resource for undergraduate applications and career planning. This project proposes to fully integrate with the existing EducationPlannerBC platform for prospective students to create and submit their applications. Implementation is scheduled for 2017 subject to steering committee approval and funding.

Enterprise Data Integration (EDI)

UBC operates multiple Enterprise Resource Planning (ERP) systems including HRMS, FMS, CRM, SIS and LMS. The Board has approved programs to renew these ERPs over the next 3 years, which necessitates rebuilding thousands of point-to-point, effectively-ungoverned, technologically-dissimilar data integrations between the ERPs and downstream systems. Working with Enterprise Data Governance's University Data Model, the objective of the Enterprise Data Integration project is to reduce technical-debt risk to the programs and data integrity/security risk to the institution by introducing data integration methodologies, tools, and competencies. By establishing an Integration Enablement Centre, the EDI program will provide turn-key and self-service data integration capabilities that leverage sufficiently-complete, self-consistent, effectively-governed, developer-accessible and -comprehensible UBC APIs.

Enterprise Maintenance Management (EMMS)

The Enterprise Maintenance Management (EMMS) Project will deliver a single unified platform and consistent processes for maintenance, inventory and asset management to achieve UBC’s strategic goals. The EMMS project was initiated in 2018 to explore potential solutions to replace PeopleSoft functionality for maintenance, inventory and assets when Workday is deployed in April 2020. To learn more, please visit the Enterprise Maintenance Management System Project page.