Enterprise Projects

Integrated Renewal Program  |   Enterprise Data Integration (EDI)   |   Learning Technology Environment Renewal (LTE Renewal)  |   Educational Planner BC (EPBC)  |   Enterprise Systems Disaster Recovery (ESDR)  |   Enterprise Data Governance (EDG)  |   Customer Relationship Management (CRM)  |   Digital Research Infrastructure (DRI)  |   Enterprise Maintenance Management System (EMMS)

UBC has many substantive IT components underway at any given time. These projects can range from small projects impacting only a group of users to projects that have Faculty wide impacts as well as UBC-wide impacts and which involve many other groups on campus. Below we list the major IT capital projects that are transforming how UBC uses technology to enable teaching and research, and to leverage resources across campus to improve effectiveness. The graph below also reflects the project's status on UBC's major capital IT projects development process. 

Last updated: August 2019

 

A list of projects can be found below:

 

Integrated Renewal Program

UBC is embarking on a multi-year journey to transform our Finance, Human Resources and Student administrative processes and system environments, in support of UBC’s new Strategic Plan, Shaping UBC’s Next Century: Inspiring people, ideas and actions for a better world.
The Integrated Renewal Program is a business process transformation and system implementation program that will leverage the industry-leading cloud enterprise solution Workday to replace our current core administrative systems with a new integrated, user friendly, mobile-enabled platform.
To learn more, please visit the Integrated Renewal Program website.

Enterprise Data Integration (EDI)

UBC operates multiple Enterprise Resource Planning (ERP) systems including HRMS, FMS, CRM, SIS and LMS. The Board has approved programs to renew these ERPs over the next 3 years, which necessitates rebuilding thousands of point-to-point, effectively-ungoverned, technologically-dissimilar data integrations between the ERPs and downstream systems. Working with Enterprise Data Governance's University Data Model, the objective of the Enterprise Data Integration project is to reduce technical-debt risk to the programs and data integrity/security risk to the institution by introducing data integration methodologies, tools, and competencies. By establishing an Integration Enablement Centre, the EDI program will provide turn-key and self-service data integration capabilities that leverage sufficiently-complete, self-consistent, effectively-governed, developer-accessible and -comprehensible UBC APIs.

Learning Technology Environment Renewal (LTE Renewal)

The Learning Technology Environment (LTE) Renewal Project’s vision is to create an ecosystem that empowers students and faculty and to achieve their learning and teaching goals by providing dynamic, pedagogically sound, and user-friendly tools. This is a multi-phase project that has involved extensive community consultation to select a replacement for Connect (Blackboard Learn), UBC’s previous Learning Management System. These consultations were used to formulate functional, technical, and operational requirements, against which vendors were evaluated. Canvas was announced as the replacement for Connect on June 8, 2017. UBC began offering courses in Canvas as part of a soft launch in September 2017. Connect is scheduled to be decommissioned at the end of August 2018.

For more information, please visit the LTE Renewal Project page. To learn more about Canvas, please visit UBC’s online Canvas guide.

Educational Planner BC (EPBC)

Together with other institutions in British Columbia, UBC is working with the Ministry of Advanced Education to further develop Education Planner BC as a resource for undergraduate applications and career planning. This project proposes to fully integrate with the existing Education Planner BC platform for prospective students to create and submit their applications.

Enterprise Systems Disaster Recovery (ESDR)

The Enterprise Systems Disaster Recovery project was commissioned and authorized by the UBC Executives and the Information Technology Advisory Council in January 2018 to establish an off-site IT Disaster Recovery solution for in scope critical UBC Vancouver on-premise enterprise applications.

Undergraduate Recruitment Customer Relationship Management (CRM)

UBC is seeking to replace the current Customer Relationship Management (CRM - ezRecruit) used by its international and domestic undergraduate recruitment and admission offices with a more robust solution. A competitive vendor CRM solution will enable UBC to take advantage of an established technology while meeting the current and anticipated needs of constituents and staff. Stakeholders for this project include UBC staff who are involved in the student recruitment process and interact with

Digital Research Infrastructure (DRI)

As a leading global research institution, UBC needs to meet the continually developing digital infrastructure requirements of its research community. To address immediate needs surrounding data storage and computing power, and issues surrounding health data access, UBC is making a capital investment in advanced research computing infrastructure. This funding will enable UBC researchers to bridge to enhanced national platforms expected from the implementation of a federal digital research infrastructure strategy (as announced in the 2018 Budget).
For more information visit, please visit the Capital Investment in Advanced Research Computing Infrastructure website.

Enterprise Maintenance Management (EMMS)

The Enterprise Maintenance Management (EMMS) Project will deliver a single unified platform and consistent processes for maintenance, inventory and asset management to achieve UBC’s strategic goals. The EMMS project was initiated in 2018 to explore potential solutions to replace PeopleSoft functionality for maintenance, inventory and assets when Workday is deployed in April 2020. To learn more, please visit the Enterprise Maintenance Management System Project page.